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Synchronize your Office documents with your Google Docs with Google Cloud Connect
August 30, 2012 - Jim Bernstein
I'm sure you have heard people talking about "the cloud" and how you can store your files there for easy access from anywhere you have an internet connection. Google Docs allows you to store common Microsoft Office files such as Word, Excel and PowerPoint files in the cloud so you and other people you give permission to can get to them from almost anywhere. Now Google has made it even easier to link your desktop Office files with your Google Docs account so you can sync them on the fly and even have them synchronized automatically.
All you need to do is install the Google Cloud Connect software on any computer that you want to use for syncing your documents with Google Docs. After you install the Google Cloud Connect software you will notice that you have a new toolbar within your Microsoft Office programs. This allows you to do things such as sync and view your Google documents from within your Office applications.
The first thing you will need to do is login to your Google account so it knows who you are so it can sync to the right place. If you don't have a Google account then you will need to create one. It's free and really easy to do. Just go to Google's website and click the Sign In button and then click the create an account for free link to create your account. Once you have that setup you can log into Cloud Connect from your Office program by clicking the Login button on the Cloud Connect toolbar and grant access to your Google account for use with Cloud Connect.
Next you will be prompted to edit your global settings for things such as automatic or manual synchronization from your desktop to Google Docs and where you want to have documents saved on your local computer that you open from Google Docs.
Once the login and settings are completed you will be able to sync your documents with Google either automatically or manually by clicking the Sync button on the toolbar. You can switch from automatic to manual at any time by clicking on the down arrow on the button.
After you synchronize your file you will be presented with a link that you can click on to take you to your document on the Google Docs site. You can click this link from your Office application to go right to your online document and then copy the link to give to someone else to view your document assuming they have the permission to do so.
Once you are viewing your document online you will be able to do things such as
Add comments, share, print, rename and download your document.
Clicking the Share button will allow you to share your document with other people. After clicking share you will be able to add names, email addresses or groups of people you know so they will be able to see your document online. It will also show you who has access to your document and let you make any changes to the share permissions.
Now that you have everything setup you can begin to create your documents on your home or work computer and share them with other people or have them accessible to you on another computer from anywhere you are.
Download Google Cloud Connect for Microsoft Office for yourself and give it a try!
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