Outlook Express Maintenance
Once you have your Outlook Express configured the way you want it and have been using it for a while, it's a good idea to perform periodic maintenance to keep it running smoothly and keep it organized. You should also be sure to backup your mail and addresses just in case you have a computer failure and need to restore it or if you want to move it to another computer.
Outlook Express allows you to export or backup your e-mail messages, address book and account settings so you can have a backup of all of your important information.
To backup your account settings you would go back to the Tools menu and click Accounts. You will then see this familiar screen again.
Click on the Export button to save your account settings to a file on your computer. Then if you need to redo your Outlook or import your account on another computer you would click on the Import button, browse to where you saved your account information file and import all of your mail settings back into Outlook.
If you want to backup your address book contents you can click on the File menu then Export and then Address Book. Next click on Text File (Comma Separated Values) to save your address book to a CSV file. Choose which fields you want to have included in the file and click on Finish.
To import your CSV address book file go to the File menu and click Import and then click Other Address Book. From the list choose Text File (Comma Separated Values) and click Import.
Then browse to your saved CSV file and click it and click on Open to import your address book. Once again choose which fields you want imported.
One of the most important maintenance steps you will do is to backup your e-mail messages. The easiest way to do this is to find the location of your Outlook mail store folder and copy all the files to your backup location. To find the mail store go back to Tools and then Options and click on the Maintenance tab once again. Next, click on the Store Folder button.
It will display the path to your store folder location. Rather than copying down the whole path since its quite long, the best thing to do is highlight it, right click and pick copy, then go to Start and Run, paste it in and click Ok.
After doing this it will open a windows with a bunch of .dbx files. If you do not see the .dbx file extension it is because your computer is set to hide file extensions. Click here to find out how to change file and folder options.
Copy all of these .dbx files to your backup location or burn them on a CD to save them. To restore them or import them to another computer simply find the store folder location again and copy them to that location. Keep in mind that if you overwrite any files with your backed up files on a different computer then that old e-mail information will be lost.
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