Many software vendors including Microsoft have shortcut keys that allow you quick access to certain tasks from just a few keystrokes rather than having to take your hand off the keyboard and using the mouse to go up to a menu item.

While these shortcut keys may differ a little from program to program, many of the keys will be the same such as Ctrl-C to copy and Ctrl-N for a new file or document. Microsoft Office has its own set of shortcut keys that you can use to speed up your tasks. They may not be the same shortcuts you are used to in other software but many of them will be the same since they tend to apply to Windows programs in general. Keep in mind that they may not all be the same depending on your version of Windows.

Here is a listing of the most common Office shortcut keys.

Excel Shortcut Keys



Spell check


Create chart

Ctrl + Shift + ;

Enter the current time

Ctrl + ;

Enter the current date

Alt + Shift + F1

Insert New Worksheet

Shift + F3

Open the Excel formula window

Shift + F5

Bring up search box

Ctrl + A

Select all contents of the worksheet

Ctrl + B


Ctrl + I


Ctrl + K

Insert hyperlink

Ctrl + U


Ctrl + 5


Ctrl + P

Bring up the print dialog box to begin printing

Ctrl + Z


Ctrl + F9

Minimize window

Ctrl + F10

Maximize window

Ctrl + F6

Switch between open workbooks

Ctrl + Tab

Move to next worksheet

Ctrl + Shift + !

Format number in comma format

Ctrl + Shift + $

Format number in currency format

Ctrl + Shift + #

Format number in date format

Ctrl + Shift + %

Format number in percentage format

Ctrl + Shift + ^

Format number in scientific format

Ctrl + Shift + @

Format number in time format

Ctrl + Arrow key  

Move to next section of text

Ctrl + Space

Select entire column

Shift + Space

Select entire row


Word Shortcut Keys


Ctrl + Shift + A


Ctrl + B

Make Bold



Shift + F3

Change case

Ctrl + W

Close document

Ctrl + C


Ctrl + X


Ctrl + Backspace

Delete pervious word

Ctrl + F

Find and Replace

Shift + F4


Ctrl + Shift + [

Font, decreased Font by 1 point

Ctrl + ]

Font, Increased Font by 1 point

Ctrl + Shift + <

Font, decrease Font down by 1 size

Ctrl + Shift + >

Font, Increase Font up by 1 size

Ctrl + Home

Go to the beginning of the document

Ctrl + End

Go to the end of the document

Alt + Shift + D

Insert Date field with current Date

Alt + Shift + P

Insert Page field with current Page

Alt + Shift + T

Insert Time field with current Time

Ctrl + K

Insert a hyperlink

Ctrl + I


Shift + Enter

Line break / new line same paragraph

Ctrl + O


Shift + F7


Ctrl + V


Ctrl + Enter

Page break

Ctrl + P



Proofing / Spell Check

F4 or Ctrl + Y

Repeat / Redo your last action

Ctrl + Spacebar

Reset Character

Ctrl + S


Ctrl + A

Select all

Ctrl + Shift + Home

Select to the beginning of the document

Ctrl + Shift + End

Select to the end of the document

Ctrl + U


Ctrl + Z


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